How to apply as an exchange student
Exchange students
Exchange students are non-degree
students who intend to study at the University of Eastern Finland (Joensuu,
Kuopio or Savonlinna campus) for one or two semesters. These students
participate in bilateral or international student exchange programmes (e.g. Erasmus,
FIRST, Campus Europae, Nordplus/Nordlys, North-South-South, bilateral
agreement).
Application deadlines
30 April for autumn semester (September - December) or full academic
year (September - May) studies
30 September for spring semester (January - May) studies
Please, note that it is not possible
to apply after the deadlines!
Nominations
The application process begins when
the University of Eastern Finland receives nomination e-mails from partner
universities. In other words, study abroad coordinators send an e-mail to the
International Mobility Services in which they announce their candidates for
student exchange. After that, International Mobility Services sends applicants
usernames for the online application tool SoleMOVE by e-mail to the student.
Nominations should include:
1. Student's complete name
2. Date of birth
3. Gender
4. E-mail address
5. Duration of exchange (autumn semester, spring semester or full academic
year)
6. Campus choice (Joensuu, Kuopio, Savonlinna)
The deadline for autumn semester and
full academic year nominations is 15 April and for the spring semester, 15
September.
Important! If you have not received
an e-mail that contains information on activating your user account, check your
junk mail folder!
Activating the user account
When you have received the e-mail
containing your username, click the activation link. You can choose your own
password. Enter it twice and activate the account. Then you can log in. Do not
delete the activation e-mail – it contains your username and the link to the
application system. You will need them later. Please note that the system works
best with Internet Explorer and Mozilla Firefox. Safari is not recommended.
Also, you should use the login option 'Local', not 'Shibboleth'.
User instructions
You will have access to the complete
user manual when you have logged in. You will find it in the upper left corner
by clicking the question mark.
Application check list
1) Application form - COMPULSORY
- Complete the form in the online application tool. Check
the information that is already there, and be careful to spell your name
as it appears in your passport. Capitalise the first letter, leave the
rest lower case.
2) Official Transcript of Academic
Records - COMPULSORY
- A Transcript of Academic Records is your complete
academic record with the information on completed courses, grades and
credits.
- An English translation of the Transcript of Academic
Records is required.
- Application cannot be processed without the transcript
because the academic departments of the University of Eastern Finland need
to check the applicant's academic background and suitability for the
intended studies.
- Scan your transcript and upload it as an attachment to
your application.
3) Learning agreement - COMPULSORY
Use the form your home university
gives you. Complete the learning agreement clearly with BLOCK letters or type
electronically.
- The learning agreement must be signed by the applicant
and by the home coordinator.
- Please note that your learning agreement will be only
provisionally accepted, and you may need to revise it once you arrive in
Finland
- Scan the signed learning agreement and upload it as an
attachment to your application. Note that even if you list all your
courses on the ‘Proposed study plan' tab, you still need an official
learning agreement with the required signatures. Also note that having
your Learning agreement approved does not mean that you have secured a
place on those courses – you need to register for them when you have
arrived.
- Information on courses is available in WebOodi
at https://weboodi.uef.fi/weboodi/
4) A scanned copy of an official ID
- COMPULSORY
- Scan the identification page of your passport or other
official ID as an attachment to your application.
5) Other information
- Motivation Letter is optional.
- Letters of reference are optional.
- In order to avoid any delays in the application
process, please make sure that you have carefully filled in all sections
of the application form, enclosed required documents and collected all
necessary signatures.
Submitting the application
You do not have to complete the
application without stopping – if you do not have all the information ready,
you can save your progress and continue later. Be sure that you have filled in
all the necessary information and attached all enclosures before you send your
application. It is not possible for you to change anything in your application
after you have submitted it.
Submitting the application in
SoleMOVE is enough. You do not need to send us a printed copy.
Admission procedure
The faculties of the University of
Eastern Finland admit the students. After receiving your application, the
International Mobility Services will forward it to appropriate academic
department. The department then processes the application and the proposed
learning agreement. Once the International Mobility Services receive an
official confirmation of acceptance from the faculty/department, an official
admission document is issued and sent to you by e-mail 1-2 months after
the application period has ended. Please do not make any definite travel plans
or reserve accommodation before you have received the official acceptance.
Help?
If you have technical problems with
the application tool, send an e-mail to movesupport[at]uef.fi.
Further information
If you have any questions or
concerns, please contact the International Mobility Services:
international[at]uef.fi.