Visiting student applicants
Visiting
students
Visiting
students are international non-degree students who intend to study at the
University of Eastern Finland (Joensuu, Kuopio or Savonlinna campus) for one or
two semesters. These students do not participate in bilateral or international
student exchange programmes (e.g.Erasmus, FIRST, bilateral agreement). Students
are entitled to official student status (e.g. student cards) at the university.
Since visiting students are non-degree students, official diplomas or
certificates, other than transcripts, are not available after the study period.
Please note that studies for visiting students cannot be guaranteed in all
departments of the University of Eastern Finland.
Requirements
Applicants
must be registered at their home university and also be recommended for
admission by the home university (see below: Nominations). Applicants must have
studied for at least one academic year at a university in a related study
field. Applicants must have good command of spoken and written English.
Applicants can support the application by including a voluntary language test
certificate.
Financing
of the studies
The
tuition fee for visiting students is 3500 euros for the full academic
year or 1750 euros for one semester. Tuition fee is also required if
exchange lasts less than one semester (e.g. if visiting student stays at the
University of Eastern Finland for three months, his/her tuition fee is 1750
euros). Visiting students cannot register before the tuition fee is paid, and
the proof of the payment is required to provide on arrival. Finnish authorities
also require non-EU applicants to prove that they have adequate funds for
living expenses (about 500 euros/ month, e.g. of 3000 euros if studying six
months in Finland) when applying for a student visa. Please note that the
University of Eastern Finland does not offer scholarships or other financial
support for visiting students.
Application
deadlines
30
April for
Autumn Semester (September - December) or Full Academic Year (September - May)
30
September for
Spring Semester (January - May)
Please,
note that it is not possible to apply after the deadlines.
Nominations
The
application process begins when the University of Eastern Finland receives
nomination e-mails from universities abroad. In other words, study abroad
coordinators send an e-mail to the International Mobility Services in which
they announce their candidates for student exchange. After that, International
Mobility Services sends applicants usernames for the online application tool
SoleMOVE by e-mail to the student.
Nominations
should include:
1.
Student's complete name
2. Date of birth
3. Gender
4. E-mail address
5. Duration of exchange (autumn semester, spring semester or full academic
year)
6. Campus choice (Joensuu, Kuopio, Savonlinna)
The
deadline for autumn semester and full academic year nominations is 15
April and for the spring semester 15 September.
Important!
If you have not received an e-mail that contains information on activating your
user account, check your junk mail folder!
Activating
the user account
When
you have received the e-mail containing your username, click the activation
link. You can choose your own password. Enter it twice and activate the
account. Then you can log in. Do not delete the activation e-mail – it contains
your username and the link to the application system. You will need them later.
User
instructions
You
will have access to the complete user manual when you have logged in. You will
find it in the upper left corner by clicking the question mark.
Check
list for the application
A)
APPLICATION FORM – COMPULSORY
- Complete the form in the online
application tool. Check the information that is already there, and be
careful to spell your name as it appears in your passport. Capitalise the
first letter, leave the rest lower case.
B)
ENCLOSURES
1.
Official Transcript of Academic Records - COMPULSORY
- A Transcript of Academic
Records is your complete academic record with the information on completed
courses, grades and credits.
- An English translation of the
Transcript of Academic Records is required.
- Application cannot be processed
without the transcript because the academic departments of the University
of Eastern Finland need to check the applicant's academic background and
suitability for the intended studies.
- Scan your transcript and upload
it as an attachment to your application.
2.
Learning Agreement - COMPULSORY
a)
Use the form your home university gives you. Complete the Learning agreement
clearly with BLOCK letters or type electronically.
- The Learning agreement must be
signed by the applicant, the departmental coordinator and the
institutional coordinator (if available).
- Scan the signed Learning
agreement and upload it as an attachment to your application. Note that
even if you list all your courses on the ‘Proposed study plan' tab, you still
need an official Learning Agreement with the required signatures. Also
note that having your Learning agreement approved does not mean that you
have secured a place on those courses – you need to register for them when
you have arrived.
- Information on courses is
available in WebOodi at https://weboodi.uef.fi/weboodi/
b) If
your home university does not have a form, filling in the 'Proposed Study Plan'
tab SoleMOVE is sufficient.
3.
A scanned copy of an official ID - COMPULSORY
- Scan the identification page of
your passport or other official ID as an attachment to your application.
4.
Two Letters of Reference
- One of the two needs to be from
your Academic Advisor
- Scan the letters and upload
them as an attachment to your application. Please scan them both as one
file.
5.
Motivation letter
- Describes your motivation to
study at the University of Eastern Finland
- Includes study and financial
plan
- Scan and upload as an
attachment to your application.
Other
information
In
order to avoid any delays in the application process, please make sure that you
have carefully filled in all sections of the application form, enclosed
required documents and collected all necessary signatures.
Please
note that incomplete applications will not be considered.
Submitting
the application
You
do not have to complete the application without stopping – if you do not have
all the information ready, you can save your progress and continue later. Be
sure that you have filled in all the necessary information and attached all
enclosures before you send your application. It is not possible for you to
change anything in your application after you have submitted it.
Submitting
the application in SoleMOVE is enough. You do not need to send us a printed
copy.
Admission
procedure
The
faculties of the University of Eastern Finland admit the students. After
receiving your application, the International Mobility Services will forward it
to appropriate academic department. The department then processes the
application and the proposed study plan. Once the International Mobility
Services receive an official confirmation of acceptance from the
faculty/department, an official admission document is issued and sent to you
1-2 months after the application period has ended. Please do not make any
definite travel plans or reserve accommodation before you have received the
official acceptance.
Help?
If
you have technical problems with the application tool, send an e-mail to
movesupport[at]uef.fi.
Further
information
If
you have any questions or concerns, please contact the International Mobility
Services: international[at]uef.fi.
